Free Da 31 PDF Form

When filling out the DA 31 form, keep these key takeaways in mind:

• Accurate Information is Crucial: Ensure that all personal details, including your name, DOD ID, and rank, are filled out correctly. Any errors can delay the approval process.
• Understand Leave Types: Familiarize yourself with the different types of leave available, such as chargeable, non-chargeable, and combination leave. This knowledge will help you select the appropriate option.
• Signature Requirements: The requestor's signature is essential. If you are unavailable to sign, your supervisor can sign on your behalf. Ensure that all necessary signatures are obtained to avoid processing delays.
• Provide Complete Dates: Clearly indicate the start and end dates of your requested leave. Incomplete date information can lead to confusion and potential denial of your request.
• Follow Up: After submission, follow up with your supervisor or the approving authority to confirm the status of your leave request. Staying proactive can help ensure a smooth process.

Completing the DA 31 form accurately is crucial for service members requesting leave. However, several common mistakes can lead to delays or even denials of leave requests. Understanding these pitfalls can help ensure a smoother process.

One frequent error is the omission of essential personal information in the Requestor Information section. Many individuals fail to provide their full name, DOD ID, or rank. This information is vital for the processing of the request. Without it, the form may be returned for corrections, wasting valuable time.

Another mistake often made involves the selection of the type of absence. Service members sometimes select multiple options when only one should be chosen. For example, indicating both chargeable and non-chargeable leave can create confusion. It is important to carefully read the options and select only the applicable type to avoid complications.

Additionally, errors can occur in the dates section. Requestors may incorrectly fill in the FROM and TO dates, leading to discrepancies in the total days requested. This can result in a denial of the request or the need for further clarification. Ensuring that the dates are accurate and logically consistent is essential.

Another common oversight is neglecting to obtain the necessary signatures. The form requires multiple signatures, including those of the requestor, supervisor, and approving authority. Failing to secure these signatures can halt the processing of the leave request. It is advisable to double-check that all required signatures are present before submission.

Moreover, many individuals do not provide a complete leave address. This includes the street, city, state, ZIP code, and phone number. Incomplete information can hinder communication and lead to misunderstandings regarding the leave request. Ensuring that this section is fully completed is critical for effective processing.

Lastly, individuals often overlook the remarks section. This area can be used to provide additional context or special circumstances related to the leave request. Ignoring this opportunity can result in missed explanations that might support the request. Including relevant details can enhance the chances of approval.

By being aware of these common mistakes, service members can improve their chances of a successful leave request. Taking the time to review and complete the DA 31 form thoroughly is an important step in the leave process.

Steps to Using Da 31

Completing the DA 31 form is an essential step for service members who wish to request leave. This process involves providing specific information about the leave request and obtaining necessary approvals. Below are the detailed steps to guide you through filling out the form accurately.

1. Begin with the Control Number: Write the control number in the designated box at the top of the form.
2. Fill in Your Personal Information: In Part I, provide your full name, including last name, first name, and middle initial.
3. Enter Your DOD ID: Input your Department of Defense Identification Number.
4. Indicate Your Rank: Write your current military rank.
5. Provide the Date: Enter the date in the format YYYYMMDD.
6. Leave Address: Fill in your leave address, including street, city, state, ZIP code, and phone number.
7. Organization and Contact Information: Include your organization, station, and point of contact's email and phone number.
8. Select the Type of Absence: Check the appropriate box for chargeable, non-chargeable, or combination leave. Then, specify the type of leave you are requesting from the provided options.
9. Specify the Leave Dates: In section 9, enter the start date (FROM) and end date (TO) of your requested leave, along with the total number of days requested.
10. Accrued and Requested Leave: Fill in the accrued leave balance and the amount of chargeable and non-chargeable leave requested, including any advance or excess leave if applicable.
11. Sign the Request: The requestor must sign and date the form. If you are unavailable, your supervisor may sign on your behalf.
12. Supervisor Information: The supervisor should fill in their name, title, rank/grade, and indicate their recommendation by checking either approval or disapproval. They must also sign and date the form.
13. Approving Authority: The approving authority must provide their name, title, rank/grade, and indicate their action by checking either approved or disapproved. They must also sign and date the form.
14. Departure and Return Authority Signatures: Complete the sections for departure authority and return authority, including signatures and dates as required.
15. Remarks: If applicable, add any remarks in the designated section.

After completing the form, it will need to be submitted to the appropriate authorities for review and approval. Ensure that all information is accurate and complete to avoid delays in processing your leave request.

• DD Form 214: This document serves as a certificate of release or discharge from active duty. Like the DA 31, it provides essential information about a service member's time in the military, including leave and absence records.
• Leave and Earnings Statement (LES): The LES outlines a service member's pay, leave balance, and deductions. Similar to the DA 31, it helps track leave and absence, ensuring accurate accounting for time off.
• DA Form 5001: This form is used to request and authorize leave for military personnel. It shares a similar purpose with the DA 31, as both forms facilitate the leave request process.
• SF 71: The Request for Leave form is used by federal employees to request leave. Like the DA 31, it captures essential information about the type of leave and duration requested.
• Motor Vehicle Bill of Sale form: This legal document is crucial for the sale of a vehicle, acting as a receipt that details the transaction between the seller and buyer. To ensure the transaction goes smoothly and necessary documentation is properly handled, you can access the Motor Vehicle Bill of Sale form.
• AF Form 988: This Air Force form is used to request leave and passes. It is comparable to the DA 31 in that it documents the request and approval process for leave in the military.
• NAVPERS 1336/3: This form is used by Navy personnel to request leave. Similar to the DA 31, it provides a structured way to submit leave requests and track approvals.

When filling out the DA 31 form, consider the following guidelines:

• Do ensure all personal information is accurate and complete.
• Do specify the correct type of absence you are requesting.
• Do sign and date the form where required.
• Do provide a clear leave address, including your phone number.
• Don't leave any sections blank; fill out all applicable fields.
• Don't submit the form without verifying that all signatures are obtained.

The DA 31 form, known as the Request and Authority for Leave, is an essential document for military personnel seeking to request leave. However, several other forms and documents often accompany the DA 31 to ensure a smooth leave process. Each of these documents serves a specific purpose and helps facilitate the approval and management of leave requests.

• DA Form 2-1: This form, also known as the Personnel Qualification Record, provides a comprehensive overview of a service member's career history, qualifications, and assignments. It is often referenced to verify eligibility for leave based on the individual's service record.
• DA Form 4856: The Developmental Counseling Form is used for documenting counseling sessions between a service member and their supervisor. This form can be important if a service member's leave request is related to performance issues or other counseling topics.
• DA Form 5001: The Leave and Earnings Statement (LES) provides details about a service member's pay, including accrued leave balances. This document is crucial for understanding how much leave a service member has available to request.
• DD Form 1172: This is the Application for Uniformed Services Identification Card/DEERS Enrollment. It is often required when a service member is requesting leave that involves dependents, ensuring that their family members are eligible for certain benefits during the leave period.
• Articles of Incorporation Form: For those establishing a corporation, the essential Articles of Incorporation document is vital for legal registration and compliance.
• SF 71: The Application for Leave form is similar to the DA 31 but is used by federal employees outside of the military. It may be referenced in cases where a service member is transitioning to civilian employment or needs to understand federal leave policies.
• DA Form 4037: The Officer Record Brief is a summary of a military officer's career and qualifications. This document may be necessary for officers requesting leave to ensure their responsibilities are managed appropriately during their absence.

Understanding these accompanying forms and documents is crucial for military personnel as they navigate the leave request process. Each form plays a role in ensuring that leave requests are processed efficiently and that all necessary information is available for approval.