Free Da 638 PDF Form

Filling out the DA Form 638 is an important step in the process of nominating someone for an award. Here are some key takeaways to keep in mind:

• Understand the Purpose: This form is used to recommend individuals for military awards and decorations, ensuring that their achievements are recognized.
• Know the Requirements: Familiarize yourself with Army Regulation 600-8-22, as it outlines the criteria for various awards.
• Complete All Sections: Ensure that all parts of the form are filled out completely. Missing information can lead to delays.
• Provide Specific Examples: In the justification section, use bullet points to detail specific acts or services that merit the award.
• Double-Check Personal Information: Verify that the nominee’s name, rank, and other personal details are accurate to avoid processing issues.
• Indicate Previous Awards: List any prior awards the nominee has received, as this can strengthen the case for the new award.
• Use Clear Language: Write in a straightforward manner. Avoid jargon or overly complex terms to ensure clarity.
• Be Mindful of Privacy: Understand that personal information may be shared outside the Department of Defense, so handle it carefully.
• Seek Approval: After completing the form, it must be reviewed and signed by the appropriate authorities for approval.
• Keep Copies: Retain a copy of the completed form for your records, as it may be useful for future reference.

By following these guidelines, you can help ensure that the nomination process runs smoothly and that deserving individuals receive the recognition they deserve.

Filling out the DA 638 form can be a straightforward process, but many individuals make common mistakes that can delay the approval of awards. One frequent error is failing to provide complete and accurate personal information. Sections such as the name, rank, and Social Security Number (SSN) must be filled out correctly. Missing or incorrect information can lead to confusion and may require resubmission of the form.

Another common mistake is neglecting to specify the correct reason for the award. Section 12 requires a clear indication of the award's purpose. If this section is filled out incorrectly or left blank, it can hinder the processing of the award. Be specific and ensure that the reasons align with the achievements being recognized.

People often forget to include previous awards in section 8. This information is crucial as it provides context for the current nomination. Not mentioning past awards can lead to misunderstandings about the individual's service record and achievements.

Inadequate justification for the award is another mistake that can compromise the application. The justification section should contain specific examples of meritorious acts or service. Vague descriptions do not convey the significance of the achievements and can result in disapproval.

Many applicants also overlook the importance of signatures. Both the recommender and the approval authority must sign the form. Missing signatures can halt the process entirely. Ensure that all required parties have signed and dated the form before submission.

Another frequent oversight is not adhering to the required format for dates. The form specifies that dates should be entered in the YYYYMMDD format. Incorrect date formatting can lead to processing delays, so it’s essential to follow this guideline closely.

Individuals may also fail to indicate whether the award is an interim or posthumous award in sections 12b and 12c. This information is critical for the processing of certain types of awards. Be sure to check the appropriate boxes to avoid confusion.

Lastly, applicants sometimes neglect to review the entire form for errors before submission. A final review can catch mistakes that may have been overlooked during the initial filling out of the form. Taking the time to proofread can prevent unnecessary delays and ensure a smoother approval process.

Steps to Using Da 638

Completing the DA 638 form is an essential step in nominating an individual for an award or decoration. It is important to provide accurate and detailed information to ensure the nomination is processed efficiently. Follow the steps below to fill out the form correctly.

1. Begin with Part I - Soldier Data:
• In line 1, enter the soldier's full name (Last, First, Middle Initial).
• In line 2, provide the date in the format YYYYMMDD.
• In line 3, fill in the soldier's Social Security Number (SSN).
• In line 4, indicate the soldier's rank.
• In line 5, write the name of the organization.
• In line 6, state the branch of service.
• In line 7, list any previous awards received by the soldier.
• In line 8, specify the recommended award.
• In line 9, indicate the period of the award by filling in the start and end dates (lines 10a and 10b).
• In line 11, indicate the reason for the award and check the appropriate boxes for interim award and posthumous status.
• In line 12, if applicable, provide the proposed presentation date.
2. Next, complete Part II - Recommender Data:
• In line 13, enter the recommender's name (Last, First, Middle Initial).
• In line 14, provide the recommender's address.
• In line 15, state the recommender's rank and title/position in lines 16 and 17.
• Finally, sign the form in line 18.
3. Proceed to Part III - Justification and Citation Data:
• In line 19, list specific achievements or acts of merit, using bullet points for clarity.
• In line 20, draft a proposed citation that summarizes the soldier's accomplishments.
4. Then, move to Part IV - Recommendations/Approval/Disapproval:
• In line 21, the intermediate authority must certify eligibility and correctness of the information.
• Complete lines 22 through 26 for the intermediate authority's recommendations and signatures.
5. Lastly, fill out Part V - Orders Data:
• In line 27, provide the issuing headquarters and permanent order number.
• In line 28, include the approved award and date.

After completing the form, ensure all sections are filled out accurately. Review the information for any errors or omissions. Once verified, submit the DA 638 form according to your organization’s procedures for processing award nominations.

• DA Form 4187: This form is used for requests for personnel actions. Like the DA 638, it requires detailed information about the individual, including their name, rank, and the action being requested. Both forms serve to document achievements and facilitate the approval process.

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• DA Form 2446: This document is for award recommendations for valor. Similar to the DA 638, it includes sections for justification and citation data. Both forms aim to highlight significant accomplishments and ensure proper recognition.

• DA Form 7000: This form is utilized for financial assistance requests. It gathers personal information and details about the request, much like the DA 638 collects data for award nominations. Both require thorough documentation to support the request.

• DA Form 1059: This is used for academic evaluation reports. It shares similarities with the DA 638 in that it documents performance and achievements. Both forms are essential for recognizing individual contributions within the Army.

When filling out the DA 638 form, it's important to follow certain guidelines to ensure accuracy and completeness. Below is a list of things you should and shouldn't do.

• Do provide accurate and complete information in all required fields.
• Do double-check the spelling of names and titles.
• Do include specific examples of achievements in the justification section.
• Do ensure that the recommended award matches the achievements listed.
• Do sign and date the form before submission.
• Don't leave any required fields blank.
• Don't use abbreviations that may not be understood.
• Don't submit the form without verifying the eligibility of the individual for the award.
• Don't forget to include the proposed presentation date if applicable.

The DA Form 638 is a crucial document used to recommend individuals for awards and decorations in the military. Alongside this form, several other documents are often utilized to support the nomination process. Each of these documents plays a vital role in ensuring that the nomination is thorough and well-supported. Below are some of the common forms and documents that accompany the DA Form 638.

• DA Form 61: This form is used for the application for appointment as an officer in the Army. It collects personal information, educational background, and service history. The information provided helps determine the eligibility of the applicant for an officer position.
• DA Form 1059: This document is a service school academic evaluation report. It assesses a soldier’s performance during military training and education courses. The evaluations included can significantly enhance the credibility of an award nomination by showcasing the soldier's achievements and dedication.
• DA Form 2-1: Known as the Personnel Qualification Record, this form provides a comprehensive overview of a soldier's career, including assignments, training, and awards. It serves as a vital reference for verifying eligibility and accomplishments related to the award being recommended.
• Power of Attorney Form: For those needing to delegate financial or healthcare decisions, our comprehensive Power of Attorney form resources will guide you through the necessary steps to ensure your affairs are managed effectively.
• Recommendation Letters: These letters, often written by peers or superiors, offer personal testimonials regarding the soldier’s character and achievements. They can provide additional context and support for the award nomination, highlighting specific instances of valor or exemplary service.

Utilizing these forms and documents in conjunction with the DA Form 638 can strengthen a nomination for an award. Each document contributes essential information that helps paint a complete picture of the individual’s qualifications and achievements. It is important to gather and present this information accurately to ensure the nomination receives the consideration it deserves.